Set up a board, then schedule in two steps
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Launch a board
Name the session and choose the days (up to four weeks), the hours each day when it could run, how long a session lasts, and the time zone. Add your own name too if you are a facilitator.
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Invite people
Click Invite people to copy the link, or send it straight to WhatsApp or email. Share it with facilitators to collect availability and with teachers to view the results. As the organiser you also get a private organiser link: keep it, and you can edit the board from any device.
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Step 1: Facilitators fill in their availability
Facilitators add their name, choose Facilitator as their role and mark their available hours under Your hours. On a computer, drag across a block of hours; on a phone, tap them. Tap a day or a time to fill the whole row.
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Step 2: Teachers view the combined availability
Open the Teacher portal to browse current boards and see facilitator availability from separate boards together. Search for a board or facilitator, compare times in your time zone and copy the availability details. Choose a board and select Add my availability to enter your own times. You can browse without entering any hours.
On an individual board, Facilitator availability shows all facilitators on that board. Point at or tap an hour for their names. Available sessions lists times when at least one facilitator is available for the whole session.
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Book it
Click Book, check the details and confirm. The board is then locked to that time, and you get a reference such as S4C-7K9P2Q to quote when paying the registration fee, plus a calendar file, a printable ticket and an email summary.
What makes it easy
Live and saved
Changes save automatically and show up for everyone on the board within a few seconds, on any device.
Any time zone
Every board runs on one clear time zone. If you are somewhere else, CommonBoard tells you the difference and can show the hours in your own time.
Facilitators first, teachers next
Facilitators fill in their available hours. Teachers see those hours combined and choose a suitable session, without entering availability first.
One booking per board
Bookings are first come, first served, so two people can never book different times on the same board.
Organiser controls
The organiser can change the dates and hours, remove someone who joined by mistake, and cancel a booking.
No accounts
Your browser remembers your name and your boards on this device. Find them again under Your boards on the CommonBoard page.
Frequently asked questions
Do I need an account?
No. Teachers can open the Teacher portal and view current boards and combined facilitator availability immediately. To add your own times, select a board, enter your name and mark your hours. The browser remembers your details on that device.
Can I change my hours later?
Yes. Open the same link again (or find the board under Your boards) and click or tap hours to change them. Use Edit next to your name to change your name or role, or to remove yourself.
I opened the link on another device and my name isn’t there.
CommonBoard remembers you per device, without accounts. On a new device, add your name again and mark your hours; the organiser can remove the old entry if you no longer need it.
What if two people try to book at the same time?
Only the first booking counts. The other person sees the confirmed booking straight away.
How do I cancel a booking?
The person who booked (on the device they booked from) or the organiser can click Cancel booking on the ticket. The board is then free to book again.
Who can see the board?
Current boards and their scheduling details appear in the Teacher portal. Anyone can see the names and hours on a board. Only the organiser can change the board itself; each person controls their own entry.
What if my connection drops?
Your changes stay on your device and are saved as soon as you are back online. The status next to the board title tells you when everything is saved.
How long are boards kept?
Boards are deleted automatically about four months after their last day.